The workshop desk that does the paperwork before the books
Supplier invoices land as parts on the job. Plates look up the car. One click sends the finished job to e-conomic as a draft invoice, for you to check and book.
| WORKSHOP DESK FLOW | SMART DATA
Built with Danish Workshops
We develop the Virtual Desktop directly with independent Nordic workshops—building practical tools for plate lookups, supplier invoices, and draft invoicing that fit real daily routines.
Experience the AquaLabs Nordic Virtual Desktop
Watch how the workshop desk handles plate lookups, forwards supplier invoices through Ole, and sends completed work orders to e-conomic as draft invoices.
Each workshop sees only its own data. Access rules sit in the database itself, not just the screen.
Finished job to e-conomic in one click: parts, labour and fees arrive as a draft invoice. You check it and book it in e-conomic.
Type the plate, get the car: make, model, VIN and inspection status.
Ole reads your supplier invoices: parts, quantities, net prices and fees land on the job. He never invents a price.
Meet Ole, your desk helper
Automotive Desk Assistant · AquaLabs NordicOle reads your supplier invoices: parts, quantities, net prices and fees land on the job. He never invents a price; if he is unsure, the line waits for you.
Give Ole the fault codes at the lift, and he checks them against the car's own specs from the Danish vehicle register (DMR). Ole points, the mechanic decides.
- Reads supplier invoices: parts, net prices & fees
- Instant Danish Bilregister (DMR) plate & VIN lookup
- Draft invoice exported to e-conomic in one click
- AquaLabs never trains AI on your workshop data
Works with your accounting system. Your books stay in e-conomic. AquaLabs does the workshop side.
AquaLabs Virtual Desktop handles incoming supplier invoices, work orders, parts, and customer records on the workshop floor—and hands finished jobs to e-conomic as draft invoices for you to check and book.
Automotive & Workshop Desk
Tailored for workshops and service providers with Danish Bilregister DMR lookup, digital work orders, and service documentation.
- Licence Plate & VIN Auto-Fetch
- Structured Job Cards & History
- DPA, Deposits & Environmental Fees
Multi-Tenant Data Sovereignty
Each workshop sees only its own data. Access rules sit in the database itself, not just the screen. Data is stored in the EU.
- Database Row-Level Security (RLS)
- Built for GDPR · EU Storage (Stockholm)
- Immutable Audit-Locked Invoices
Draft Invoices to e-conomic
Finished job to e-conomic in one click: parts, labour and fees arrive as a draft invoice. You check it and book it in e-conomic.
- Supplier Invoices Land Read & Priced
- One-Click Draft Invoice Export
- Zero Duplicate Data Entry
Nordic Workshop Operations Matrix
| Criterion | Fragmented Workshop Routine | AquaLabs Virtual Desktop |
|---|---|---|
| Vehicle Data Entry | Manual typing of make, model, VIN, and specs | Instant Bilregister Danish DMR Lookup |
| Supplier Invoices & Parts | Retyping paper or PDF invoices onto job sheets | Ole reads parts, net prices & fees into the job |
| Accounting & Invoicing | Re-entering finished jobs manually into accounting software | One-click draft invoice to e-conomic (you check and book) |
| Data Security & Isolation | Generic spreadsheets or shared cloud logins | Database Row-Level Security (RLS) · Data stored in the EU |
From Supplier Invoice to Finished e-conomic Draft
Type it once: the plate, the parts and the job follow the car all the way to the invoice draft. Your books stay safely inside e-conomic.
Forward supplier invoices to your desk address. Ole reads parts, net prices, quantities and environmental fees, placing them straight onto the bench.
Type the plate, get make, model, VIN and inspection status. Labour hours, parts from the supplier invoice, and fees land on the job so you decide what to bill.
Finished job to e-conomic in one click: parts, labour and fees arrive as a draft invoice. You check it and book it inside e-conomic.
165 of 165 Lines
Our test, 9 October 2026
The desk read every line right in our test set of 37 real supplier invoices: 165 of 165 lines, with net price, part number and name. Example from our own test, not a guarantee.
AquaLabs Virtual Desktop Module Catalog
Everything needed to run workshop administration cleanly, built to integrate with your existing accounting software.
Bilregister DMR Lookup
Type the plate, get the car: make, model, VIN and inspection status.
- Plate Auto-FetchON
- VIN & Inspection StatusON
Supplier Invoice Reading (Ole)
Ole reads your supplier invoices: parts, quantities, net prices and fees land on the job. He never invents a price; if he is unsure, the line waits for you.
- Net Prices & Part NumbersON
- DPA & Environmental FeesON
Draft Invoices to e-conomic
Finished job to e-conomic in one click: parts, labour and fees arrive as a draft invoice. You check it and book it in e-conomic.
- One-Click e-conomic DraftON
- Audit-Locked InvoicesON
Customer & Vehicle Register
Customer and vehicle register with service history, per workshop.
- Service History by CarON
- Workshop-Isolated DataON
Spreadsheet Onboarding
Import your customers and cars from a spreadsheet. We do it with you during onboarding.
- Customer & Vehicle ImportINCLUDED
- Guided Onboarding SetupINCLUDED
Multilingual by Design
Danish, Swedish and English on every screen. Built specifically for Nordic automotive operations.
- DK / SE / EN InterfaceON
- Nordic Accounting AlignmentON